EXECUTIVE OFFICER, MUSIC TASMANIA: Position Description

Position: Executive Officer
Location: Tasmania: remote digital, home-based workplace
Reporting to: Music Tasmania’s Board of Directors
Working with: Co-Executive Officer
Position type: Fixed-term 12-month contract - with extension subject to funding
Salary details: $70,000 per year (pro-rata 0.5 FTE) 2.5-days per week. Salary is inclusive of 9.5% superannuation. Plus an additional $85 per month home office allowance.
Employment period: 11 January 2020 – 10 January 2021
Applications due:  5:00pm AEST Sunday 6 December 2020
To apply: Please see the Application Process below.

About Music Tasmania

Music Tasmania is the peak industry body representing Tasmania’s contemporary music community. We develop, connect, promote, and represent the contemporary music industry.

We believe in a sustainable music sector that supports musicians and businesses to create, live, and thrive, while being based in Tasmania. As the only organisation in Tasmania committed to representing the entire music ecosystem, we holistically identify opportunities for intervention and support. Music Tasmania’s key activities include generating and promoting opportunities, showcasing talent, and developing skills and industry pathways. Our work is underpinned by partnerships that amplify Tasmanian music.

Music Tasmania has a vital role to play in bringing the community together following this period of crisis in 2020 to rebuild confidence, connectivity, and capability across the music community. Now is the right time to restructure and enable new leadership from within the music sector to navigate the next phase of Music Tasmania’s growth.

Our transition to a digital office due to COVID-19 offers greater flexibility for employees in regional Tasmania to apply and will support a lean, innovative and collaborative organisational structure in 2021.

About the Role/s

To support the delivery of our 2021 Strategic Plan, Music Tasmania intends to restructure the current Chief Executive Position into two Executive Officer Roles, employing two people on a part-time basis. This restructure is subject to change and will be discussed with applicants at interview stage.

Music Tasmania is looking for two exceptional managers to be our Executive Officers and work together to lead the organisation and support the Tasmanian contemporary music industry.

Working with Music Tasmania’s Board, we are looking for thinkers and doers with strong problem-solving and communication skills, who are passionate about developing the music industry.

If you’re looking to build strategic leadership experience and take the next step in your creative industries career by leading a small organisation to the next phase of success, we want to hear from you.

Key Roles and Responsibilities

Leadership and Advocacy

  • Build and maintain effective and sustainable relationships and partnerships, including with funding bodies at local, state, and national levels; philanthropic organisations; business; community organisations; and collaborators.
  • Strategically engage with local, state, and federal and governments.
  • Identify areas for revenue growth through new and innovative industry partnerships.
  • Represent the organisation in the media, on Boards and Panels, and proactively contribute to sector advocacy.
  • Attend performances, conferences, and other events as required.
  • Work to develop, revise, and deliver, the organisation’s strategic plan in collaboration with the Board.

Operational Management

  • Prepare grant applications, budgets and acquittals to fulfil all reporting requirements for funding partners.
  • Oversee and manage Music Tasmania’s operations (e.g. financial; workplace health and safety), people (e.g. payments and reporting;), and governance (e.g. Board papers and Annual General Meeting).
  • Deliver operating budgets, negotiate fees and contracts with staff, musicians, and presenters, in accordance with approved budgets
  • Ensure the organisation fulfils all financial and compliance obligations, including statutory obligations, risk management, and COVID Safe Plan.
  • Undertake general bookkeeping activities, including processing payments, budget tracking, and invoicing.

Programs and Services

  • Organise the programming, administration, marketing, and delivery, of Music Tasmania’s annual industry development events program. This program may include workshops, mentoring, and skills development activities tailored to meet current challenges and future opportunities.
  • Provide resources and information for the music sector.
  • Program, produce, and present Homebrewed, an annual showcase of emerging Tasmanian talent.
  • Be the first point of contact for musicians and music businesses seeking advice.

Communications

  • Oversee the delivery of Music Tasmania’s communications and marketing activities,
  • Maintain Music Tasmania’s online communication channels, including the website and social media channels.
  • Increase the reach and impact of Music Tasmania’s communications activities.

Selection Criteria

  • Strong working knowledge of the Tasmanian music, events, and creative industries.
  • Excellent project management and problem-solving skills.
  • Demonstrated self-motivation and the ability to work independently, establishing and implementing goals, deliverables, timelines, and budgets.
  • Experience with and understanding of grant programs and processes.
  • Ability to work collaboratively as well as independently, under the direction of a Board.
  • Highly developed communications, public speaking and negotiation skills, with the ability to foster positive stakeholder relationships.

Essential Requirements

  • Ability to work within a digital office environment and use contemporary online software and processes.
  • Current Drivers Licence   

Application process

If, after reading through this document and visiting our website, you have further questions about the role, please call Music Tasmania’s Chair Rhys Richards on 0402 011 660 between 9am-5pm Monday to Friday.

  • Your application should consist of a covering letter, your statement against selection criteria, a brief CV, and the names and contact details of two professional referees – ideally, as a single Word or PDF document with your name and the position title as the document’s name. Please keep in mind that if you don’t address the selection criteria, we won’t be able to assess your application.
  • Applications by email only should be sent to applications@musictasmania.org by 5:00pm AEST on Sunday 6 December 2020
  • After the close of applications, shortlisting will quickly take place, and to be fair to all applicants, no late applications can be accepted.
  • While all applications will be acknowledged by email, only shortlisted applicants will be contacted personally, and we appreciate your patience during this time.
  • If shortlisted, we will contact you by phone to let you know of the time and date of your interview.
  • Interviews will take place online using video conferencing software.

Supporting documents

Download Music Tasmania's 2021 Strategic Plan here.

About Role Statements
As Music Tasmania evolves to meet the changing needs of our working environment, so will the roles required of all staff. As such, prospective staff should be aware that this document is not intended to represent the role that the incumbent will perform in its totality. This role statement is intended to provide an overall view of the role as at the date of this statement. 

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